Commencement & Awards

• Friday May 25, 2012 at the Northern Alberta Jubilee Auditorium - 11455 – 87 Ave.
• Please read the attached Grad Information:

 

Ø  UCommencement/Awards  & Banquet Protocol 2012U

Ø  Parent Letter from the School Council

 

Grad Assembly

• May 22, 2012 at 12:00 noon in the main gymnasium. 
• This assembly is extremely important for all graduands who are attending Commencement & Award.  The Assembly will inform the graduands about the procedures  they need to follow at Commencement & Awards.

 

Ø  UCommencement/Awards  & Banquet Protocol 2012U

 

Banquet

• Saturday May 26, 2012 at the Shaw Conference Centre - 9797 Jasper Ave.
• Online bookings for Banquet Tickets and Dance via InviteRight starts on April 27 at 10:00 a.m. until May 9, 2012 at 11:00 p.m.  Go to the link on the Harry Ainlay website.
• There will be pre-assigned seating of 10 people per table.
• Please inform us about dietary concerns when purchasing tickets. See dinner menu on the next page for meal selection.
• Each graduand attending the banquet must purchase a ticket.
• Tickets are $77.50 each and are booked on a first come first serve basis online.
• Payment may be made by Interact (debit), VISA, MasterCard.
• There will be a late fee of $10.00 for each ticket purchased after May 9, 2012 at 11:00 p.m.
• Please read the attached Grad Information:

 

Ø  UCommencement/Awards  & Banquet Protocol 2012U

 

We look forward to you joining the graduands

in celebrating their achievements.

 

‘Life… Your Time To Shine’

 

Graduation Banquet Menu

 Appetizer

Romaine Lettuce, Red and Green Peppers

Sliced Cucumber and topped with Feta Cheese

Lemon Oregano Dressing

 

Entrée

Chicken Breast & Brioche Herb Crusted Salmon

with Au Jus

Sour Cream and Chive Potato

and Seasonal Vegetables

 

OR

 

Chicken Breast

with Au Jus

Sour Cream and Chive Potato

Seasonal Vegetables

 

OR

 

Vegetarian Selection

Asparagus in Filo

Broccoli and Lemon Orzo Pasta

 

Dessert

 

Dessert Platter:

with Seasonal Cheesecake, Chocolate Torte,

Lemon Flan, Mixed Berry Flan, Chocolate Dipped Strawberries,

Eclairs and an assortment of French Pastries

 Assorted freshly baked rolls & butter

 Starbucks Coffee      Premium Tazo Teas

After Grad Functions

The school, through the work of Graduation Council, staff organizers and parents, funds and supervises the Commencement Ceremony and the Graduation Banquet and Dance as an appropriate recognition of the culmination of the graduands’ secondary education. 
 
No other activities in the form of so-called “after-grad” or “safe-grad” functions are organized, condoned or supervised by the school.
 
Any after-grad activities organized by individuals, who are students of the school, would be undertaken purely as private ventures without the approval or supervision of the school. 
Parents and students considering involving themselves in any “after-grad” activities may wish to obtain a legal opinion regarding possible liabilities.

If you have any questions or concerns regarding this year’s graduation activities

please feel free to contact Dustin Rusnell (Graduation President) or Ms. Baker (Graduation Advisor)

in the Career Centre or at 780-915-9115.

Commencement Tickets

·         Tickets were distributed with grad photo proofs March 6, 7 & 8, 2012

·         If you are not using all of the tickets you received, please return tickets to Ms. Baker as there are families requiring additional tickets.

·         Additional tickets will be assigned based on your online booking order when you booked your photo and commencement selection (first come, first serve basis).  Students who will be given additional tickets will be contacted after Spring Break by Ms. Baker. These additional tickets must be picked up from Ms. Baker in the Career Centre and you must bring payment for the tickets –1 ticket = $2.50;

2 tickets = $5.00.  If your tickets are not paid for and picked up, the tickets will be given to the next student who has requested additional tickets.

Pictures

·         Distribution of picture re-take proofs

o   Proofs Distributed April 10-12 from 12:00-12:30 p.m.

o    Proofs will be distributed in the Rotunda.

·         Picture Order Evening

o   April 18-19 from 4:00 – 8:00 p.m.

o   Will take place in the Harry Ainlay Cafeteria.

Banquet

·         Graduation Banquet and Dance at the Shaw Conference Centre on Saturday, May 26, 2012.  

o   Doors open at 6:00 p.m.

o   Graduands’ Parade at 6:30 p.m.

o   Program begins at 6:45 p.m.

§  There will be no admittance once speeches have started. 

§  Doors will reopen after speeches.

o   Dinner at 7:15 p.m.

o   Dance at 9:00 p.m.

 

·         Banquet & Dance ticket Sales

o   Will take place online via InviteRight.

o   April 27 – May 9 online booking for Banquet tickets and Dance.

o   Ticket sales begin at 10:00 a.m. on April 27.

o   Cost of a ticket is $77.50 per person and sold on a first come first serve basis online (each graduand is also required to purchase a banquet ticket).

o    A late fee of $10.00 will be added to each ticket purchased after May 9, 2012 at 11:00 p.m.

o   There will be pre-assigned seating of 10 people per table.

o   There will be no switching tables.

o   Names of all family members and guests are required for online booking.

o   Family and friends are welcome and encouraged to share this memorable event with us!

o   See dinner menu on the following page for meal selection.

 

 

·         Online Payment Information for Banquet & Dance tickets

o   School ID number is required.

o   Names of all guests attending banquet will be required and any dietary requirements (i.e. allergies/vegetarian) at time of purchase.

o   Mastercard, VISA or Interac (debit) is required in order to book.

 

Graduation Banquet Menu

Appetizer

Romaine Lettuce, Red and Green Peppers

Sliced Cucumber topped with Feta Cheese

Lemon Oregano Dressing

 

Entrée

Chicken Breast and Brioche Herb Crusted Salmon

 with Au Jus

 Sour Cream and Chive Potato

  Seasonal Vegetables

OR

Chicken Breast

Sour Cream and Chive Potato

  Seasonal Vegetables

OR

Vegetarian Selection

Asparagus & Cranberries in Filo

 Broccoli and Lemon Orzo Pasta

 

Dessert

Dessert Platter

Seasonal Cheesecake, Chocolate Torte

Lemon Flan, Mixed Berry Flan, Chocolate Dipped Strawberries

 Eclairs and an assortment of French Pastries

 

Assorted freshly baked rolls & butter

 

Starbucks Coffee      Premium Tazo Teas

After Grad Functions   The school, through the work of Graduation Council, staff organizers and parents, funds and supervises the Commencement Ceremony and the Graduation Banquet and Dance as an appropriate recognition of the culmination of the graduands’ secondary education.    No other activities in the form of so-called “after-grad” or “safe-grad” functions are organized, condoned or supervised by the school.   Any after-grad activities organized by individuals, who are students of the school, would be undertaken purely as private ventures without the approval or supervision of the school.    Parents and students considering involving themselves in any “after-grad” activities may wish to obtain a legal opinion regarding possible liabilities.

 

After Grad Functions

 

The school, through the work of Graduation Council, staff organizers and parents, funds and supervises the Commencement Ceremony and the Graduation Banquet and Dance as an appropriate recognition of the culmination of the graduands’ secondary education. 

 

No other activities in the form of so-called “after-grad” or “safe-grad” functions are organized, condoned or supervised by the school.

 

Any after-grad activities organized by individuals, who are students of the school, would be undertaken purely as private ventures without the approval or supervision of the school. 

 

Parents and students considering involving themselves in any “after-grad” activities may wish to obtain a legal opinion regarding possible liabilities. 

 

If you have any questions or concerns regarding this year’s graduation activities

please feel free to contact Dustin Rusnell (Graduation President) or

Ms. Baker (Graduation Advisor) at 780-413-2700.

Graduation Pictures

Distribution of Proofs

Ø  March 6 and 7 from 12:00 – 12:30 and 3:30 – 4:15 p.m.

Ø  March 8 from 12:00 – 12:30 p.m.

Ø  Art Gallery

Ø  School ID card must be presented

Ø  Students who are attending Commencement/Awards will also receive their tickets for the Commencement/Awards Ceremony with their Proofs.

Ø  Students who did not order proofs, but requested tickets for Commencement, must come at this time to receive their tickets.

Ø  There will be a note attached to your envelope indicating that you can receive additional tickets. Information regarding pick up and payment will be included.

Ø  If a student receives tickets as requested but the tickets are no longer required, the tickets must be returned to Ms. Baker ASAP for redistribution to families who have requested additional seats.  Please note that if tickets are lost there will be a $5 replacement cost for each ticket.

 

Retakes Appointments

Ø  March 12 to 13

·                                                     Art Gallery from 12:00-12:20 p.m.

·                 $22.00 sitting fee if you decide to keep your original proofs payable at time of retake appointment. Non-refundable.

·                 No sitting fee if original proofs are returned at the time of booking a retake appointment

         Retake Photos

Ø  March 15 and 16 (if required on March 16)

·             Art Gallery from 3:30-9:00 p.m.

 

         Distribution of Retake Proofs

Ø  April 10 to 12

·             Distribution of Proofs from Retakes in the Rotunda 12:00-12:30 p.m.

 

         Picture Order Evening

Ø  April 18 to 19 – Pictures can be ordered with Lifetouch in the Cafeteria from 4:00-8:00 p.m.

Picture Appointments

Grad Picture appointments with Lifetouch in the Harry Ainlay Art Gallery

§  February 2-4

§  February 6-10

§  February 13-17, 2012

 

Dress for Picture Appointments:

o  Gowns will be provided

o  Males must wear a white dress shirt with any colour of tie

o  Females are encouraged not to wear a shirt that will be visible when wearing their gown.

o  Students may bring props for casual pictures.  Larger props including pets are acceptable

but special arrangements must be made with Ms. Baker (Career Centre).

 

Grad Saying:

o  Students must bring the beige sheet they received at the graduation pictures assembly in December to their picture appointment

o  Students will then enter their grad saying on the computer

o  Grad Saying forms will not be accepted after February 17, 2012.  In this case, the student will not have a saying under their name in the Yearbook.

Commencement & Awards Ceremony

§  Tickets were ordered online while booking picture appointments

§  Each student will receive up to a maximum of 2 tickets for family/guests.  

Additional tickets should have been requested when doing the online booking.

§  Last day for Commencement Tickets orders is February 1 – must be ordered online.

Site indicated on the Ainlay website.

* Special seating arrangements needed for Commencement/Awards should be indicated when booking photo appointments and ordering commencement tickets.  

Match  Maker

§  Match Maker is a fundraiser for Commencement/Awards and Banquet.  

All students are encouraged to participate and help lower ticket costs!

§  February 10, 13 and 14 - Match Maker sales in the Rotunda at lunch.

Fashion Show - March 14

§  We are looking for local businesses and/or community members to support the Fashion Show with food donations or Silent Auction items.

§  All proceeds go to Commencement/Awards and Banquet costs.

§  Anyone interested may contact Ms. Grimm at 780-413-2700.

Photo Bookings

§  January 9 to 17, 2012 (Early Bird Fee)

§  January 18 to February 1, 2012 (Regular-Late Fee)

§  Photo bookings will take place online via EventIQ – https://harryainlay.inviteright.com/2012grad   

 

*After January 17, 2012 a $10 late fee will be charged for all appointments or gown orders*

 

Online Payment Information

o  School ID is required

o  Mastercard or VISA payment is required in order to book

* A $10 late fee will be charged for all appointments or gown orders

made after January 17, 2012  at 11:00 p.m.

 

Grad Sayings

o  Students received information regarding Grad Sayings at the December 9, 2011 assembly as well as classroom visits December 20, 2011.

o  Students will enter their Grad Saying on the computer during their photo appointment.

Commencement & Awards Ceremony

§  Ticket (s) will be ordered during online photo appointment bookings and must be done by Feb 1, 2012 at 11:00 p.m.

§  Each student will be allotted up to 2 tickets for family/guests

§  Extra tickets may be requested at the time of your photo booking appointment

§  There will be a replacement charge of $5.00 per ticket

* Special seating arrangements needed for Commencement/Awards

 should be indicated when ordering tickets online.

Auditions for Performers

§  Auditions will occur January 9-11, 2012 after school

§  Historian auditions will occur January 13, 2012

Program Cover Contest

§ Grade 12 students are encouraged to make a submission to the Cover Contest for the Commencement/Awards and Banquet Program.

§ The program cover must apply to the Graduation Theme: “Life...Your Time To Shine”.

§ Program cover information and applications are available from Miss Cherry in The Career Centre.            

§ January 16, 2012  - due date for all submissions

§ The Grade 12 student with the winning entry will receive $50.00

Fashion Show - March 14

§  We are looking for local businesses and/or community members to support the Fashion Show

with food donations or Silent Auction items.

§  All proceeds go to Commencement/Awards and Banquet costs.

§  Anyone interested may contact Ms. Grimm at 780-413-2700 ext. 2108 or email Janelle.Grimm@epsb.ca

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This Year’s Graduation Committee:

Dana Adwan                           Brittania Longley

Natasha Ally                            Jenn Onyschuk

Karan Bhavsar                       Arden Pang

Taryn Brandell                        Travis Pang

Emily Chan                             Gerald Penaco

Genevieve de Caen                  Mariah Peters

Ali Grant                                 Caroline Rodrigues

Kate Harrell                            Dustin Rusnell

Kaitlyn Ireland                        Karly Vedan

Anu Joshee-Arnal                    Mona Wankhade

Krismina La                            Nicholas Yee                           

Nancy Lai                                Rowley Zhou

Jasmine Laplante-Iversen                                                      

 

Graduation Pictures:

 

§ Please refer to the Photo Information on the next page or Photo Information posted on the Harry Ainlay website & SchoolZone

§ Grade 12 students were given photo information during the assembly on December 9, as well as classroom visits on Tuesday December 20, 2011 (Day A, Block 2).

§ Pictures will be taken by Lifetouch

§ Pictures will be used for Senior Class composite and the 2011-12 Yearbook

It is each graduand’s responsibility to book a photo appointment and ensure their picture is part of the Grad composite 2012!

 

Photo Schedule - Art Gallery:

§ February 2-4, February 6-10 & February 13-17, 2012

 

Booking Appointments:

§ Will take place online via EventIQ

§ Online booking will begin at 9:30 a.m. on January 9, 2012

§ January 9-17, 2012 (Early Bird Fee)

§ January 18-February 1, 2012 (Regular-Late Fee)

 

Online Payment Information:

§ School ID number is required

§ Mastercard or Visa payment is required in order to book

*A $10 late fee will be charged for all photo appointments or

   gown orders made after January 17, 2012 at 11:00 p.m.

 

Grad Sayings:

§ Information regarding Grad Sayings was distributed during the assembly as well as during classroom visits.

§ Students will enter their Grad Saying on the computer during their photo appointment.

 

Distribution of Proofs - Art Gallery:

§ March 6-8, 2012 from 12:00-12:30 p.m.

 

Retakes Appointments - Art Gallery:

§ March 12-13, 2012 from 12:00-12:20 p.m.

 

Photo Retakes – Art Gallery:

§ March 15-16, 2012 from 3:30-9:00 p.m.

§ Proofs distributed April 10-12, 2012 in the Rotunda from 12:00-12:30 p.m.

 

Picture Order Evening – Cafeteria:

§ April 18-19, 2012 from 4:00-8:00 p.m.

 

Graduation Fashion Show:

 

§ Wednesday March 14, 2012 at 7:00 p.m. in Main Gym

§ Grade 12’s will model clothing provided by local retailers

§ A Silent Auction will be held

§ All proceeds will be directed towards graduation

 

Commencement & Awards Ceremony:

 

§ Friday May 25, 2012 at 7:00 p.m.

 Northern Alberta Jubilee Auditorium.

§ Graduands must arrive between 5:00-5:30 p.m.

 

Eligibility for Commencement:

In order to participate in Commencement, students must:

 

§ be a student in good standing

§ have an attendance record of 85% or better

§ all assessments must be completed

§ complete high school diploma requirements

§ achieve 100 credits by the completion of Summer School 2012

 

Any student with concerns should meet with their assistant principal

immediately.

 

Commencement Tickets:

§ Each graduand will be given up to 2 tickets for family/guests

§ Tickets will be ordered during online photo appointment bookings and must be done by February 1, 2012 at 11:00 p.m.

§ There will be a replacement charge of $5.00 per ticket

 

Special Seating Arrangements:

§ Special seating arrangements required for Commencement (wheelchair access, translators, etc.) must be indicated when ordering tickets online

 

Graduation Banquet/Dance:

§    

§ Saturday, May 26, 2012 at Shaw Conference Centre

§ Doors open at 6:00 p.m., speeches begin at 6:45 p.m.

 

Graduation Banquet/Dance Tickets:

§ Banquet ticket sale process TBA

§ April 27-May 4, 2012

§ Will be sold on a first come first serve basis

 

Graduation Song and Theme:

§ Theme Song – Time of My Life by David Cook

§ Grad Theme  – Life...Your Time To Shine

Auditions for Performers:

§ Auditions will be held January 11-17, 2012

§ For Commencement & Banquet performances and speeches as well as Class Historians

 

 

Updated information in regards to all Graduation Activities will be posted on SchoolZone and ainlay.ca each month starting January 2012.

 

Dustin Rusnell                                      Arden Pang

Grad President                                      Grad Vice President

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